Executive virtual assistant services

Your operations, finally under control.

Every business owner has a list of things they keep meaning to get to. We're the people who get them done, with the same care you'd give them yourself.

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Supporting founders and executives in the US, UK, Canada and Australia.

Your daily updateThursday · sent 5:40 pm
Example

Done today

  • Inbox cleared: 46 emails handled, 4 replies drafted for you to check
  • Monday's investor call moved to 3 pm, new invites sent
  • Flights and hotel booked for next week's trip, itinerary in your folder
  • Proposal formatted and sent to the client for sign-off

Needs your decision

The board can meet on the 14th or the 16th. Which works better for you?

Tomorrow

Follow up on two overdue invoices and prepare your notes for Monday's calls.

7Sectors served, from law firms to wellness startups
Up to 40%Lighter daily workload for the leaders we support
20+Hours a week handed back
25-50%Faster project turnaround
About Apex VirtualPro

Support that feels like part of your team.

Most founders don't need another app or another freelancer to manage. They need someone who already knows how they like things done. That's what we build, led by a founder with over ten years in executive support.

Every client gets a dedicated point of contact who learns your priorities, your tone and your standards, then handles the work the way you would. If we see a problem coming, we say so early. If a process could be tighter, we tighten it.

  • One dedicated person, not a rotating pool
  • Set up and working within 48 hours of your first call
  • A daily update, so you never have to chase us
  • Month to month, scale up or down as you need

Read our story →

How we help

If it's taking your time and doesn't need you, we can probably take it on.

Our clients come to us with very different lists. These are the four areas we work in most, and the conversation always starts with what you actually need.

Executive support

Keeping your inbox, calendar, travel and correspondence in order, so your days run the way you planned them.

Operations and systems

Setting up the processes, tools and records your business runs on, and keeping them working as you grow.

Communications and content

Writing, scheduling and coordinating the content and messages that keep you visible to clients.

Documents, bids and research

Proposals, tenders, reports, handbooks and research, prepared carefully and delivered on time.

Need something that isn't listed here? Ask us. Plenty of our best work started with "I'm not sure if this is something you do."

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Our work

Some of the work we've done

We keep every client's name private. What we can share is the work, and what changed because of it.

Legal services

Helping a law firm compete for bigger contracts

Weekly tender monitoring and full bid preparation. The firm is now prequalified for larger public contracts.

Health and wellness startup

Turning a founder's ideas into an investor-ready library

Dozens of loose drafts became printed book volumes, training books and a pitch deck ready for investor conversations.

Business consulting

Freeing a solo consultant to focus on her clients

We took over the operational side of a one-person consultancy so the founder could put her energy into her clients.

See all seven case studies
Maureen supported me remotely as a virtual assistant, and I found her to be respectful, calm, patient, professional, and consistent. She communicated clearly, showed independent initiative, followed through reliably, and brought a steady, thoughtful presence to the work. I appreciated her support and would gladly recommend her to clients seeking dependable virtual assistance.
Lisa Leit, PhD, ICF MCCFounder, Happy Whole Human
Maureen Wanjala, founder of Apex VirtualPro
Meet the founder

Hi, I'm Maureen.

I started Apex VirtualPro after more than ten years supporting busy leaders. Every client still gets my personal attention, and everyone on our team works to the same standard.

Read our story →

How it works

From first call to working together in about 48 hours.

We talk

A free 20-minute call about your business, your priorities and how you like to work. No pitch, just an honest look at whether we're the right fit.

We set things up

We match you with your dedicated point of contact, get access to the tools you use and agree how and when we'll update you.

You hand things over

Work starts moving off your desk. You get a daily update, and you can add more as trust builds.

Tools we work in

We fit into how you already work.

No need to change your systems for us. These are the platforms we use most, and we pick up new ones quickly.

Google WorkspaceMicrosoft 365NotionClickUpTrelloAsanaSlackZoomCalendlyHubSpotApollo.ioMailchimpCanvaRiversideZapierDocuSignShopifyWix

Let's talk about what's taking up your week.

A free 20-minute call. Tell us where your time is going, and we'll tell you honestly whether we can help.

Book a Free Discovery Call